For Tutors Workday Essentials

HR Contacts and Info

Here you will find everything you need to use workday. If you have questions that are not answered on this page, please email Perla Albavera-Palomares, who is our contact in HR for student employment. Or if you have issues specifically with your timecard you can contact Terry Cooper, who is the payroll manager.

Tools from HR:

HR Guide: Clocking In and Out

HR Video: Workday Essentials for Student Workers

Accudemia vs Workday

Workday and Accudemia are two different platforms, and you need to get in the habit of using both. Think about it like a patient booking an appointment. Accudemia is the outward-facing platform that the patient would use to make an appointment whereas Workday is how you might bill that patient's insurance. Both are part of your job, and they each serve a separation function.

Accudemia allows students to find you, make appointments, and keep your schedule. Accudemia also keeps track of overall data, records on each student, on each tutor, etc. It is invaluable to me as I collect data to present to the university administration, and as such it is important that Accudemia reflects all appointments that occur.

Workday is the behind-the-scenes platform that makes sure you get paid. Like most hourly jobs, you have to input when you worked so that your manager can approve those hours. Putting the name, location, and subject matter of your appointment allows your manager to confirm that the appointment occurred by matching it to Accudemia.

The basic gist is that Workday and Accudemia don't talk to each other. So you need to stay updated on both.

Clocking in and Out

Clocking in and out of Workday is how you get paid! You should get in the habit of inputting your time in Workday after every session of work that you do as a tutor. Below is what should be billed for based on your role.

Tutors

Tutoring Sessions
Prep time (no more than 30% of your time each week should be dedicated to prep)
Help with TC organized study sessions
Trainings or Staff Meetings
Meetings with TCs or pro staff

Tutor Coordinators

All duties listed in tutor section
Administrative work (corresponding with faculty/tutors, updating tutor lists, etc.)
Content prep time for study sessions or instructional materials